Work instruction template for Excel.

It is a free work instruction template for Excel (.xlsx): a header block with the title, document number, revision, date, author and approver, then one row per step with the action, the key point and why, the tool, the torque or value, a picture cell and the check. The workbook holds a blank sheet, a nine-step example and a how-to sheet, with no macros, no account and no email.

Use Excel when steps are short and values matter: torques, sizes, settings, quantities, or when you keep many variants of one task as copies of the same sheet. Use Word when a step needs a large picture or more than a few lines of text, because a spreadsheet cell holds neither well.

In Excel for Microsoft 365, select the picture cell and choose Insert › Pictures › Place in Cell: the picture then belongs to the cell and moves with its row. In other versions a picture floats over the sheet: size it to the cell, then open Format Picture › Properties and choose Move and size with cells.

Landscape, on US Letter in the English file and A4 in the French one, scaled to one page wide and as many pages tall as the steps need. Rows 3 to 7, the header block and the column titles, repeat at the top of every printed page, and the footer numbers the pages. To change this, open Page Layout › Print Titles.

Right-click the number of a step row and choose Insert: the new row takes the format of the row above. The header block stays in view while you scroll, because the panes are frozen under the column titles.

Yes. Upload the .xlsx to Google Sheets, or open it in LibreOffice Calc or Apple Numbers. It uses plain cells, with no macros and no formulas. Check the print settings after you import it, because each program handles repeated rows in its own way.